Now Hiring! Facilities Manager

Reports To: Chief Financial and Administrative Officer (CFAO)
Location: Nashville CARES, Nashville, Tennessee

Job Summary:

Nashville CARES, a leading non-profit agency, is seeking a full-time Facilities Manager responsible for overseeing building maintenance, equipment management, administrative support services, and supply inventory. This position supervises the Custodian – Facility Specialist and ensures that the organization’s facilities and vehicles are in excellent working condition. The Facilities Manager plays a crucial role in ensuring the safety, functionality, and comfort of the work environment.

Key Responsibilities:

• Supervision and Oversight:
• Supervise Custodian – Facility Specialist, ensuring timely maintenance and cleanliness of the building and grounds.
• Manage office, janitorial, and departmental supply inventories, ensuring adequate stock levels.
• Oversee administrative services such as mail processing, meeting room setups, work requests, and maintaining common areas.
• Facilities Maintenance:
• Perform routine checks of building grounds, internal areas, and equipment, recommending necessary repairs or replacements.
• Contract and schedule external vendors for building systems such as HVAC and fire safety equipment.
• Manage minor building repairs and report major repairs to the CFAO for further action.
• Administrative Duties:
• Develop and Maintain an Inventory system for supplies, furniture and equipment
• Maintain an inventory of organizational furniture and equipment.
• Assist staff with office equipment such as copiers, postage machines, and audiovisual systems, including troubleshooting and coordinating maintenance when needed.
• Process and approve supply requests while tracking appropriate accounting codes.
• Acquire competitive pricing for supplies, furniture, repairs, and services.
• Safety and Security:
• Develop and train employees on Safety Plan
• Enhance employee safety by conducting fire drills and training sessions.
• Serve as an on-call contact for security-related purposes.
• Assign building access codes and keys to personnel, ensuring proper security measures are in place.
• Vehicle Management:
• Maintain a schedule for vehicle maintenance and title renewals for company vehicles.
• Other Duties:
• Assist the CFAO with acquiring bids for building and grounds services.
• Perform other related duties as assigned by the CFAO.

Required Qualifications:

• High School diploma required; some college or equivalent work experience preferred.
• Minimum of three years of experience in light maintenance, building operations, or facilities management.
• Strong organizational and administrative skills with the ability to multitask and prioritize effectively.
• Excellent interpersonal and communication skills.
• Ability to use independent judgment in administrative matters.
• Proficient in using personal computers, telephones, fax machines, calculators, general, and maintenance tools.
• Valid Tennessee Driver’s License and automobile liability insurance.

Physical Demands:

• Ability to lift and carry up to 50 pounds.
• Ability to sit and stand for extended periods.
• Good manual dexterity with the ability to perform repetitive motions.
• Ability to manage multiple tasks and handle stressful situations.
• Work is performed in both typical office settings and outdoors with moderate noise levels.

Benefits:

• Competitive and generous Paid Time Off Policy (27-37 days/year based on length of service) plus 12 paid holidays.
• Fully paid single coverage Medical Insurance.
• Disability Insurance, Life Insurance, Dental Insurance, Vision Insurance.